A Registration Management Solution

About VisitorSys

VisitorSys Software is a Registration Management Solution built to ease the workload event organizers grapple with during events. It is packaged as a self-service interactive solution, allowing attendees to register for admission at events.

The Solution

In the process, branded name tags are generated instantly for attendees, and critical data on attendees and attendee movement is collected for the event organizer.

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Key Features

Pre-Registration page

An autogenerated Pre-Registration page that’s compatible with different mobile devices. Confirmation emails or SMS will be sent out automatically after registration.

Barcode and QR code support

Pre-Registered visitors can get their badges by scanning the unique QR code in their phones. This gives organizers to control access and track visitor movement and/or attendance.

Powerful Dashboard

Visitors information can be reviewed using a powerful dashboard, and analysis reports generated automatically.

On-site Registration

Paperless and wireless on-site registration system. Up to 10 IPADs can share one printer. The exhibition badge can also be customized to different sizes.

Campaign Manager

The ability to send regular newsletters or alerts through SMS or Email to your entire database and also Pre-loaded design templates for newsletters.

Multi-Events Support

Easy to add and edit new events on the back-end admin control panel

Customized Questionnaires

Questionnaire options can be customized to suit the needs of different events.

How it Works

Details of pre-registered participants are uploaded into the system. Participants are sent a unique pre-registration code on the Eve of the event in SMS format (or Email Format). All they do when they arrive at the Registration Stand is to select a pre-registration option and input their unique code. This instantly displays their information and verifies their registration status.

VisitorSys Software allows for on-site registration of attendees. The system provides input fields for attendees to fill. As part of the process, a code is sent to the participant as a text message. This code is input for the system to validate the attendee's details

Upon verification of an attendee, the system automatically prints a name tag. This can be over-layed on branded cards and hang around the neck using quality lanyards. Tags can also be placed in vinyl pouches for further protection.

One of the innate strengths of SM is the ability to collate data on all attendees and make this available to the event organizer immediately after the event. This can be accessed via a dedicated online portal. The data is also available for download by the event organizer upon request (subject to the organizer signing a bond of non-disclosure in accordance with Data Protection laws). Data security is guaranteed by the use of advanced industry encryption algorithms. All collected data is deleted once the client takes delivery. As part of the process, the client MUST sign an undertaking agreeing to adhere to the relevant Data Protection laws.

Why Choose Visitor Sys

We take care of the heavy lifting for you!

Ergonomical and 100% Paperless

With VisitorSys, 8 registration desks share “1 laptop + printer+1 scanner + wireless router”. The process is even faster as the attendees can input all their data into the iPADS.

Simultaneous Online and Offline Model

While other systems have to close online registration during the Event Days – since their online data can’t system in real time – VisitorSys can run both channels simultaneously

Configurable Visitor Options

VisitorSys can easily customize visitor options for different shows based on their specific attendee profile. Most systems have a fixed visitor option

Use the Organiser's own Server

We can set up the whole system in the Organizer’s own server within 3 working days

Realtime Statistics

VisitorSys automatically updates data on the admin dashboard so that you always have access to the latest attendee data. Other systems would usually upload data to the servers at the end of the event.

4G SIM Card Integration

While other systems rely on an external internet connection, VisitorSys uses a 4G SIM Card to provide internet connection, hence no need for 3rd party support.

SMS & Email Campaign Support

VisitorSys can send out SMS and Email campaigns directly from your dashboard on the system. This also comes with the added benefit of customized newsletter templates

Our Portfolio

What people say about VisitorSys

Feedback from our clientele

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We enjoyed using VisitorSys during CTW Kenya. Our numbers in 2019 were out of this world, but the projections from the online registration prepared us for it, which allowed my team to plan and allocate resources better. On-site, the badge printing process was really fast, and our attendees spent very little time on the queues. I will definitely use them again this year.